This is the top of the page that shows on all of the pages on this website other than on PDF files. This header has five small pictures and a logo for the Housing Authority. First on the left top of the page is a small picture of a woman wearing a red blouse with her arm over a young woman who has long hair. Behind them is a one story house with red trim and brownish paint. Next to this picture is the logo: it says in blue lettering Housing Authority (carriage return) of Yamhill County | below that is a red pitch of a roof with only the pitch and chimney showing - it's a graphic. Below that is in bolder blue lettering with the letters in all caps HAYC.  Next to the logo is a small picture of five children in a huddle. The photo is taken from beneath looking up at their faces.  The next picture, the third one, is of a white set of housing complexes with a cement walkway leading to the one in the back.  The fourth picture is of a class going on. You can see in the foreground someone with a pen in her hand writing on a paper with a book of some kind open in front then you see people sitting looking away toward someone in the background leading the class who is writing on some kind of white board. The last picture in this header is the side of a two story apartment complex that is white with light blue trim, you can see shrubs and a few trees also. Below this header on the left side of all the pages (except pdf pages) are menus that will take you to various pages - some of these menus drop down to the right with a mouse positioned over the menu item if there are subcategories. Each one is a link to either a page or a pdf file. Below the menus is a search box where you can search text on this site including inside pdf files.



135 NE Dunn Place
McMinnville, OR 97128
PH 503-883-4300
Fax 503-472-4376
Toll free from Newberg, Dundee, Yamhill, and Gaston:
888-434-6571

Main Office Hours:
Monday - Thursday
8:00 a.m. - 5:00 p.m.


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A white For Rent sign with black lettering close up with a blue two story house or apartment in the background.Information for Section 8 Landlords

More than 500 landlords who own properties throughout Yamhill County participate in our Section 8 program. Our partners range in size from large property management companies to private owners with as few as one or two rental properties. Our goal is to make landlord participation in our Section 8 program as simple as possible through timely inspections, quick lease-up, prompt customer service and, most importantly, guaranteed rent payments!

Benefits

Landlord benefits of participation in our Section 8 program include:

  • Guaranteed payment of our portion of the rent.

  • Annual housing quality inspections.

  • A chance to help families who need decent, affordable housing.

All in all, our Section 8 program adds an additional $8 million to the rental market in Yamhill County every year!

How it works

Once a participating family has selected, is qualified for and has leased up in a unit, we must inspect the unit once per year for life, health and safety issues. Other than that, we step out of the picture and are not involved in the tenant/landlord relationship. Section 8 tenancies are just like any other private market tenancies in most respects, except that we pay part of the rent.

Violence against Women Act (VAWA)

A federal law that went into effect in 2013 protects individuals who are victims of domestic violence, dating violence, sexual assault, and stalking. The name of the law is the Violence against Women Act, or “VAWA.” This notice explains your obligations under VAWA.

Certification of Domestic Violence Form

Section 8 Ownership Reporting Guidelines

HAYC requires the following information from all owners for properties new to Section 8, or for a change in ownership for an existing Section 8 assisted unit:

  • Current W-9 work sheet.

  • Owner basic information sheet.

  • Proof of ownership: Copy of the front page of Escrow statement with buyer and seller information (including date of sale) or property tax statement, except in the case of death when a death certificate may be required.

  • If the owner is using a management company, a copy of the signed management agreement between the owner and management company.

  • Direct deposit enrollment form with voided check or letter from bank stating routing number and account number is required to establish a new owner account.

  • If there is a power of attorney, a copy of the power of attorney documents are required.

All owner changes must be submitted in writing. No changes will be accepted verbally.

The Housing Authority of Yamhill County will verify the match of any new name and SSN/EIN/Tin numbers supplied using the IRS database. If they do not match, HAYC will contact the owner in order to determine why they do not match. If a mismatch cannot be resolved, payments will be held and withholding taxes may be applied.

Housing Assistance Payment checks/direct deposits are made payable to the owner. If there is a management company arrangement, the checks will be made payable so that  either the owner or the management company can deposit the check.

Forms

We offer specific forms that may be useful to you as a Section 8 Landlord. They include:

Direct Deposit Enrollment (EFT) for electronic fund transfers of Housing Assistance Payments.

Information Update form if you should need to change management company information or have checks and correspondence sent to different addresses. Note: If you have a management company handling your rentals for you, or if you are changing management companies, we must have a copy of your signed management agreement with them before we can release any information or change payment arrangements.

IRS W-9 tax form, which is necessary for landlords who are new to us. This form is mandatory, as required by the IRS, to generate proper 1099 income reporting forms at tax time.

Rent Guarantee Funds Enrollment for our Ready to Rent program.

Units Available form which we keep on hand at our office for HCV participants who are looking for a unit to rent. This is a great advertising tool for you to get the word out about units you have available to rent, and it's free!

Landlord Assurance Program

You can download any of these forms, complete them and mail, fax or scan/email them to us. You can also bring them by the office if you wish.

For more Information

If you are a current Section 8 landlord, or want to know more about any of the services we offer, please read our Landlord Frequently Asked Questions, download our Landlord Handbook, or have a look at our most recent Landlord Newsletter.

If your questions are not answered here, you can always contact us for more information. Thank you!

 

 

135 NE Dunn Place red dot McMinnville, OR 97128 red dot www.hayc.orgspacerPh: 503-883-4300 red dot Toll Free: 888-434-6571 red dot Fax: 503:472-4376 red dot TDD: 800-735-2900spacer"Equal Housing Opportunity"

 

 

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